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Dashboard & Reporting
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Resthome · Management · Belgium

Dashboard & Reporting.
End-to-end control.

Full traceability, centralized document management and regulatory compliance. Keep control over your entire facility.

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Key strengths

GDPR audit trail Document management 12 security groups 7- and 30-year retention Belgian compliance

Three pillars to steer by.

Traceability, documents and access rights — full command of your facility.

GDPR audit trail

Every access and change to sensitive data is automatically logged in an immutable journal:

  • Who viewed or modified the data
  • When (precise timestamp)
  • Which data (before/after values)
  • From which IP address

Retention: 7 years (Belgian health data legislation)

Document management

An automatic document space for every resident, organized into three categories:

  • Medical: reports, prescriptions, examinations
  • Administrative: contracts, correspondence
  • Billing: invoices, credit notes

Any attachment added to the resident's record is automatically filed in the right subfolder.

Granular access rights

12 security groups defined by role, organized in a hierarchy:

  • Management: full access + audit + GDPR
  • Administrator: configuration + reports
  • Manager: daily operations
  • Caregivers: according to assigned sector
  • Support: kitchen, maintenance, activities

Belgian regulatory compliance

Every legal requirement has its answer in Resthome.

GDPR - Traceability
Automatic audit log on every operation (create, modify, delete, export) on resident data
GDPR - Who accessed
Identification of the user, the employee, the IP address and the session for every operation
GDPR - Classification
8 data categories (identity, medical, medication, care plan, financial, family, administrative, e-health) with hierarchical priority
7-year retention
Audit logs are immutable and cannot be modified or deleted. An automatic monthly cleanup removes logs older than 7 years.
30-year retention (care)
Prescriptions, administrations, care plans, goals and nursing notes can never be deleted from the system.
Patient rights
Detailed medical data is not exposed to families via the portal. Only general indicators are accessible.

8 logged data categories

Every sensitive data item is classified by its nature and sensitivity level.

Identity Medical Medication Care plan Financial Family Administrative e-Health

When a change affects multiple categories, the most sensitive one is retained (medical > medication > care plan > financial > family > administrative > identity > e-health).

Frequently asked

What is the GDPR audit trail?

An immutable journal that automatically logs every access and change to sensitive data: who, when, which values and from which IP address. Kept for 7 years.

Can the logs be modified or deleted?

No. Audit logs are immutable. An automatic monthly cleanup only removes entries older than 7 years, in line with Belgian legislation.

How do access rights work?

12 role-based security groups in a hierarchy: from Management (full access) to Caregivers (by their sector) and Support (kitchen, maintenance, activities).

How long is data retained?

7 years for audit logs (health data), and 30 years for care data (prescriptions, administrations, care plans, nursing notes), which can never be deleted.

Take control

of your facility.

See Resthome's dashboard and reporting in real-world conditions.

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